Unit 25 Letters

                                                   LETTERS

I. Parts of a Letter

*1      PT.Sekali Merdeka Jl.Pahlawan No.540 Ph/Fx. 022-7070707          Bandung           =========================================================== *2  February 14, 2016 PT.Tetap Merdeka            *3 Jalan Supratman No.440 Bandung Attention:Mr. White      *4 Dear Sir,        *5 Subject: Your Order No. 7676            *6       *7   Thank you very much for your letter of February 3, and for your order No. 7676 which we have accepted on the term you proposed.           We wish you, however, to understand that this concession is exceptional and that future orders can be carried out only on out trade terms.           We are enclosing our official confirmation.           We shall be very grateful to receive your continual orders.                                                                                                                                       *8                                                                                                                                                                                                                                 Very Sincerely Yours,                                                                                                                                                                                                                                                                                                                                                                                                                                    Green Yellow                                                                                                                         *9            Green Yellow                                                                                                                                        Business Manager G:Y         *10 Enclosure            *11 cc. Red Grey         *12

Penjelasan:

1. The letter head/Heading = kop surat

2. The date line = baris tanggal

3. The inside address = alamat dalam surat

4. The attention line = baris untuk perhatian, kepada siapa surat ditujukan

5. The salutation [salam pembuka]

                    Singular                                                                                Plural

                                                                                                     Gentlemen: [firms consisting of men and women]

                                                                                                                 Ladies,

       Dear Sir,  : [individual man]                                                       Dear Sirs,   [a firm]

       Sir,                                                                                                   Sirs,

       Dear Madam [individuals known personally]                        Dear Mesdames

       Madam,                                                                                         Mesdames,

       Dear  Mr.Black, [individuals known personally]                    Dear Messrs. Black and White                                                                             

                                                                                                     [males]   

       Dear Mrs.Pink,                                                                              Dear Mmes. Pink and Blue

                                                                                                                [females]

Note:

Messrs [mesJz] =  used as the plural of ‘Mr’ before a list of names and before names of business companies.

                Messrs Smith, Brown and Jones  /  Messrs T Brown and Co.

Ms       = a title that comes before a woman’s family name or before her first and family names together, and that    

                can be used when you do not want to state whether she is married or not.

                Ms Murphy /  Ms Jean Murphy

6. The subject line = perihal surat, sangat membantu mengetahui isi surat secara umum

7. The body of the letter = isi surat

                a. opening paragraph = alinea pembuka

                b. body/message of the letter =pesan/isi surat

                c. closing paragraph = alinea penutup

8.  The complimentary close = salam penutup

                Your Faithfully,           Yours Sincerely,                  Very Truly Yours,          Very Cordially Yours,

                Faithfully Yours,          Sincerely Yours,                  Yours Very Truly,            Yours Very Cordially,

                                                        Yours Very Sincerely,                                    Yours Cordially,

                                                        Very Sincerely Yours,                                    Cordially Yours,

9. The signature line = tanda tangan

10. The identification initials = huruf besar awal nama/inisial dari nama orang yang mendiktekan surat dan yang    

      mengetik surat

11. The enclosure = lampiran

                Enc.     or     Encl.

12. cc notation [carbon copy]  = salinan surat serupa dikirim  juga pada …

      Biasanya dicantumkan di bawah Enc.

13. bcc notation [blind carbon copy]

     Hanya tercantum pada salinan surat ketika penulis mengirim salinannya pada orang lain tanpa ingin diketahui

     penerima pertama surat.

Note:

cc   dan   bcc   hanya ditulis pada salinan surat untuk kepentingan dokumen

14. P.S. [Postscript] = Bagian dari surat yang terletak pada baris akhir surat.  Dipergunakan untuk mencantumkan

      pesan khusus, singkat, penting, yang terlupa tidak dicantumkan pada body of letter.    

II. Styles of Letters

Jenis tata letak surat/lay out:

1. Full Block Style [bentuk lurus penuh]

aaaaaaaaaaa aaaaaaaaaaa aaa aaaa aaaa aaaa aaaaa aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa aaaaaaaaaaaaaaaa aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa aaaaaaaaaaaaaaaaaaaaaaaaaaaaaa aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa aaaaa aaa aaa

2. Semi Block Style [bentuk setengah lurus]

aaaaaaaaaaa                                          aaaaaaaaa         -----------------------------------------------------------                                                                         aaaaaaaaaaaa aaaaaaaaa aaaaaaaaa aaaaaaaaa aaaaaa          aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa          aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa aaaaaaaaaaaaaaaaaaa          aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa                                                                          aaaaaaaaaaa                                                                          aaaaaaaaa                                                                          aaaaaa

3. Blocked Style

aaaaaaaaaaaaaaaaaaaaaaaaa                                aaaaaaaaaaaaaaaaa           -----------------------------------------------------------                                                                                             aaaaaaaaaaa aaaaaaaa aaaaaaaa aaaaaaaa aaaaaaaa aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa aaaaaaaaaaaaaaaaaaaaaaa aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa aaaaaaaaa aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa aaaaaaaaaaaaaa                                                                             aaaaaaaaaaa                                                                             aaaaaaaa                                                                             aaaaaaaa

4. Simplified Style

Aaaaaaaaaaaaa                                          Aaaaaaaaaa                ------------------------------------------------- aaaaaaaa aaaaaaaaa aaaaaaaaa aaaaaaaaaaaaa aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa aaaaaaaaaaaaaaaaaaaaaa aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa aaaaaaaaaaa aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa aaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaaa aaaaaaaaa aaaaaaaaa

  

III. Types of letters

Jenis surat:

1. Personal letter [surat pribadi]
2. Business letter [surat dagang]
3. Formal letter [surat resmi]

How to make an application letter

There are 3 [three] ways to send your application letter:

A. by facsimile

If the company wants to have your application letter by facsimile [fax], you can go to the public service of communication and ask the officer to send your letter.  You must pay this service for some money [Rp. 5.000,-  - 20.000,-]

B. by email          

Communication technology does much.  Use the internet.  You can go to the internet café and pay the rental for about Rp. 3.000 – 5.000,- per hour.   You must have your own email address.  Never use anyone else’s email address!   A flash-disc or compact-disc [CD] will help you much to save your letter.  You just transfer it into any other file, while operating the internet, and send it to any companies/places.

C. by airmail/post             

Most local companies use this.  You can go to the post office, send your letter, and pay certain postal service fee [Rp.  5.000,- - Rp. 30.000/envelope].  The envelope should be large size that the documents inside are NOT folded. 

Attached the documents required, such as:

                -your recent photo [black-white or color]

                -copy of your ID card [KTP]

                -copy of your latest education certificate

                -copy of your score recapitulation in your latest education

                -copy of your job-experience report

                -copy of any other certificates concerning with your capabilities

On the top of the left, just put the position you apply for.  Write completely the receiver of your letter.  On the backside of the envelope, write completely the sender of the letter [you!] 

                Upside                                                                        Backside

…position…                                          To : …receiver/addressee…                                                  …. ……………                                                  ….………..…..

Sender  :   ………………                        ………………                        ………………

Send your application  letter as soon as possible.  Wait for good news and nice reply in some days. 

Contoh surat lamaran [Application Letter]

Letter 1

Bandung, 5 August 2016 The Personnel Manager PO Box 123 KBY Jakarta 12121 A Mechanic Dear Sirs, I am writing this letter to reply your regardful advertisement in KOMPAS, 2 August 2016. In this opportunity I would like to get the position of a mechanic.  I am 19 years old.  I graduated from SMK Merdeka Bandung in Automotive Department.  I speak and write English well. Hereby I enclose: a copy of ID card a recent photograph curriculum vitae a copy of certificate I am available to have an interview at any time. I am looking forward to hearing from you soon. Sincerely Yours, Asep Suherman Asep Suherman

Letter 2

Bandung, 20 April 2016 Human Resource Department PT.Jaya Mandiri PO Box 1122 BBD Bandung 40404 A Technician Gentlemen, I read a vacancy for the position of a technician in Pikiran  Rakyat, 17 April 2016 and I am interested in that position. I am 20 years of age.  I graduated from SMK Merdeka in Machinary Department.  I have gained some experience in car mechanics.  I would like to continue my carrier in your prosperous company.  I can speak and write English well. Thank you for your attention.  I look forward to meeting you in the near future.  Please feel free to contact me at my phone number 76767676. Sincerely, Ujang Budiman Ujang Budiman

Contoh Riwayat Hidup [Curriculum Vitae/Resume]

Resume 1

Asep Suherman                                            Jalan Kiara Condong No.202 Bandung 41414                                                                       Ph. 7878787    ___________________________________________________________________________ CAREER PROGRESSION A Mechanic                                                                                                              PT.Adira Mustika                                                                         Praktek Kerja Industri [Prakerin], July – October 2015 *Developed a full cycle of client services     ___________________________________________________________________________ EDUCATION *SMK Merdeka Bandung,  2012 – 2015, Certified    Automotive Department *SMPN 101      Bandung,   2009 – 2012, Certified       ___________________________________________________________________________ COMPUTER  EXPERTISE *Word, Excel, Power Point, Core; Draw

  

Resume 2

Ujang Budiman Ciamis, 4 January 1996 Single B [Blood Group] 169 cm,  60 kg Moslem Jalan Raya Cicaheum No.103 Bandung 47474 Ph. 7575757 ujangbd@bolehmail.com EDUCATION SDN Cihargeulis 09 Bandung,        2003 – 2009,           Certified SMPN   99               Bandung,         2009 – 2012,          Certified SMK Merdeka         Bandung,         2012 – 2015,           Certified   EXPERIENCE 1. PT.Mobilindo Abadi              Bandung       Technician            August 2015 – February 2016 2. PT.Astana Anyar Mobil         Bandung       Prakerin                August – October 2014

Assignment 1

Complete the personal letter below by using your own words.

Put your complete address and the date you write this letter.

……………………….                                                                    ………………………… ………………………. ………………………. Dear …………….. ,           How are you?  I hope you are ……….   My birthday is on ……………… My parents are going to …………………. for me on that day.  The party begins at …….. o’clock on …………………..  We are having it at …………………………           Can you …………….?  Please do.   All of our friends ………………… be here.  There will be much food to eat.                     Please write or phone me if ………………………..           Thanks.   Bye.                                                                                                           ………………………..                                                                                                           .………………………..

Assignment 2

1. Find out a vacancy advertisement in used newspapers [koran bekas].
2. On a piece of folio paper, make up an application letter of your own.
3. On the other  folio paper , make up your curriculum vitae/resume.
4. Put your application letter and curriculum vitae into the large size envelope.  Don’t forget to write the complete address on the envelope.

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